SAP

To be eligible for federal and state financial aid programs, students are required by the U.S. Department of Education and the State of California to maintain satisfactory academic progress (SAP) as they work toward completing their educational objective – certificate, AA or AS degree, or transfer program. The Los Angeles Community College District (LACCD) has established guidelines to promote timely completion of its educational programs, which are applied to all classes taken in the LACCD.

• Maintain a cumulative Grade Point Average (GPA) of 2.0 or higher (a "C" average).
• Complete a minimum of 67% of all units attempted (all attempted courses). Withdrawals (W), Incompletes (INC), Fails (F), and No Credit (NCR) are considered non-grades and must be less than 33% of all units attempted.
• Have attempted less than 150% of the units needed to complete the program pursued.

All students who apply for, receive, and/or wish to receive financial aid are affected by the SAP policy and requirements.

All students are monitored for Satisfactory Academic Progress at the end of each semester/session (Summer, Fall, Winter, and Spring). Federal guidelines require that we count all classes, even if a student was not receiving financial aid at the time they were enrolled. Units from all semesters and terms are counted and evaluated. Also, units from non-LACCD colleges noted on transcripts received by Admissions & Records Offices in the LACCD will be counted and evaluated. Official transcripts from non-LACCD colleges should be submitted to the Admissions and Records Office.

Classes taken at any of the colleges in our District count toward your enrollment status when determining how much aid you will be disbursed. We therefore hold you accountable for all of the classes that you take within the District.

Programs governed by the LACCD SAP policy include:

• Federal Pell Grant
• Iraq and Afghanistan Service Grant
• Federal Supplemental Educational Opportunity Grant (FSEOG)
• Federal Work-Study (FWS)
• Federal Perkins Loan
• Federal Direct Stafford (student) and PLUS Loans (parent)
• Cal Grants (B & C)
• Child Development Grant
• California Chafee Grant
• California National Guard Education Assistance Award Program

Community Colleges are two-year institutions. Students are allowed to complete up to 90 units or 150% of the units required for their academic program. Most of our Associates degrees and transfer programs require approximately 60 degree-applicable units to complete. Many certificates require less than 60 units. For example, if a certificate requires 30 units, it must be completed in 45 units or 150%.

The additional units are allowed by the LACCD SAP policy and federal guidelines to provide for unforeseen circumstances. For example, a change of major, prerequisite coursework, or unexpected medical issue may result in a student attempting more than the number of units required to complete his/her academic program.

Financial Aid will pay for the completion of up to TWO educational goals done within 90 attempted units. This means any combination of certificates, Associates degrees, or transfer program. For example, a student may pursue one Associates degree and a transfer program, but not three educational goals.

Students are discouraged from changing their majors and educational goals more than once (certificate, Associates degree, transfer), particularly when the student has accumulated more than 60 units. In most cases, students with over 90 attempted units cumulatively may not be allowed to change majors or add new educational goals and continue getting financial aid.

Students are required to submit all official transcripts from colleges and universities attended outside of the LACCD to the Admissions Office. In some cases, financial aid may request unofficial transcripts from other institutions in order to evaluate financial aid appeals.

Warning Status letters are sent to students who were initially in good standing but now have a cumulative GPA less than 2.0 and/or their cumulative non-grades are greater than 33%. Students who receive Warning letters should see an academic counselor as soon as possible. Students should work with their counselor to determine the steps they can take to improve their GPA and/or percentage of successfully completed classes. A warning letter is exactly what it says: it is a WARNING. Students remain eligible for financial aid for that semester, but they may jeopardize future eligibility if their progress does not improve and meet the SAP standards by the end of that semester.

Disqualification letters are sent to students if they continue to not meet the first or second SAP policy requirements (as noted under the "What Are the SAP Policy Requirements?" section above) after a semester for which they received a Warning Letter. Disqualification letters are also sent to students after they exceed 89 attempted units or they have earned an AA, AS or higher degree outside of the LACCD.

Petition for Reinstatement Appeal:  Students disqualified due to a cumulative substandard GPA (below 2.0) and/or substandard cumulative non-grades (above 33%) must submit an appeal at lahc.studentforms.com  Please refer to the following link for further instructions on Reinstatement Appeals:  https://www.lahc.edu/financial-aid/appeals

Petition for Extension Appeal:  Students disqualified due to exceeding 90 attempted units must submit their appeal through their SIS portal.  Please refer to the following link for further instructions on Extension Appeals: https://www.lahc.edu/financial-aid/appeals

Students may submit a written appeal petition to the Financial Aid Office explaining why they were unable to meet SAP policy requirements.

There are two (2) levels in the petition process at the college for each type of petition (reinstatement or extension):

• The first-level petition will be reviewed by the Appeals Committee. The result of the petition will generally be provided to the student in writing to the student's LACCD email within 45 calendar days.
• If the first-level petition is denied, the student may submit a second-level petition. During peak periods, which are July through September and January through February, the review process may take up to eight (8) weeks due to the number of petitions received. Students will be notified in writing to the student's LACCD email of the result of the petition generally within 14 calendar days.

Petition for Combination Appeal:  Students who have been disqualified for not meeting the overall GPA and pace of progression SAP standard, in addition to exceeding 150% of their program.  Please refer to the following link for further instructions on Combination Appeals:  https://www.lahc.edu/financial-aid/appeals